Rules of Procedure

I - Admission of associates
Art. 1

As established in Art. 7 of the Statute, the candidates to be full members of the Association must submit to the Board of Directors, according to the category to which they aspire to enter, the following documentation:

1. Singles:

  • Application letter for admission addressed to the Board of Directors, with a statement of reasons. Updated vital curriculum where active experience in research is evidenced (projects and theses, publications, consultancies or thesis tutoring). Copy of the last two publications in printed or digital format. Letter of recommendation from one of the full members of the ALAIC.

2. National Associations:

  • Membership application letter addressed to the Board of Directors, with a statement of reasons and the objectives of the respective association. Legalized articles of incorporation of the Association. List of its national associates.

3. Research centers:

  • Affiliation application letter addressed to the Board of Directors with a statement of reasons and the objectives of the center in question. Letter of institutional endorsement from the University, Faculty, School, NGO or any other institution to which the center belongs.

4. Regional or International Centers:

  • Membership application letter addressed to the Board of Directors with a statement of the reasons and objectives of the center, especially those related to communication research in Latin America Institutional endorsement letter from the University, Foundation, organization or dependency on which the center depends. Submit supporting evidence of the latest work carried out by the Center, related to the realities of Latin America.
Art. 2

To enroll, new associates must pay the registration fee and their first annual fee. The amounts of these fees and any extraordinary fees will be established by the Board of Directors and endorsed by the General Assembly.

II - Regional Chapters
Art. 3

In order to promote research production and knowledge and exchange among researchers, as well as their participation in the ALAIC, the latter, through its General Assembly, may authorize the creation of Regional Chapters in the following regions: Central America and Mexico, Andean Countries, of MERCOSUR.

Art. 4

Each Regional Chapter will be coordinated by a representative proposed by the Board of Directors and elected in the Assembly for a period of two years. The representative will act as a link between the researchers of the respective region and the Association, favoring their administrative relationship (admission of members, payment of annuities) and academic relationship (participation in events, in the Association Magazine). The representative will be empowered to organize, in agreement with the Board of Directors, academic activities of regional scope that do not reproduce the contents or interfere with the periods of the Congresses or Seminars of the Association. These activities will be guided by the event organization criteria provided for in this Statute as well as by the presentation rules de trabajos.

III - Thematic Groups (TG's)
Art. 5 (Definition)

The Thematic Groups (GT's) are organic entities created by ALAIC for the exchange and academic work of its members around a sub-field of knowledge of the specialty. As "spaces for dialogue" they allow the articulation of interests and initiatives to develop research lines and practices in which a group of associates participate to share their experience and research work.

Art. 6 (Constitution)

The GTs are structured around two variants: a) Monothematic and b) Multithematic or Convergence. The former reflect a specific sub-field and the latter an articulation and/or association of these. ALAIC will permanently contain a specific number of GT's that for the current corporate mass will not exceed 20 and will try to maintain the relationship of a group with at least 20 associates or effective participants in its congresses; and another number of variable GT's that will be constituted specifically to work around the exclusive themes of each one of the Congresses (in a number not exceeding four). The GT's will be created by virtue of the Proposals raised by the partners and their qualification will depend on the decision of the Association's Board of Directors, which will be endorsed by the General Assembly. The entity's Scientific Directorate will act as a coordination and liaison unit for the various GTs.

Art. 6 (Objectives)

The GT's are constituted to favor the exchange and common work of the associates; channel their research interests and project the results of their academic efforts. Through their actions, they promote the institutionalization, inter-institutional linkage and permanent updating of knowledge in the area and stimulate the cooperation and integration of their members and those who start in the activity.

Art. 7 (Functioning)

The GTs will meet at the biannual Congresses of the Association and may also be convened for regional seminars or other initiatives that have the endorsement of the ALAIC Board of Directors. They must generate products that allow the results of their academic work to be socialized (books, documents, virtual devices, etc.). All members of the entity who declare their thematic affiliation to them and who reliably participate in their activities will be members of the GTs. Associates may express their affiliation to a single permanent Thematic Group, but may freely participate in the Variable Thematic Groups that are proposed for each of the Congresses. The GT's may count on the participation of members not associated with ALAIC, but for the selection of works and reception of initiatives, the associates will have preference.

Art. 8 (Duration and evaluation)

The permanent WGs will act for at least three biannual congresses, as well as the mandate of their Coordinators, who may be re-elected only once for a period not exceeding two years. After this period, the GT's will be evaluated in order to observe the convenience of their continuity. For this purpose and under the supervision of the Scientific Director, an ad hoc Commission will be appointed to analyze the activity and results generated by the WG in accordance with the proposed agenda. For this purpose, the interest held in its affiliates and the quantity and quality of jobs generated will be considered. As a result of this analysis, the Commission will issue a suggestion regarding the advisability or not of the continuity of the WG. Subsequently, it will be the Board of Directors of the Association that will make the executive decision that must be endorsed by the General Assembly. In the event that a GT does not have continuity, the coordinators will cease their function.

Art. 9 (Coordination)

The GT's are made dynamic with a Coordinator and one or two Vice Coordinators elected by the members themselves and respecting the principle of regional diversity of their origin (according to the Regional Chapters of the Association); at least one of the Vice Coordinators must belong to a Regional Chapter other than the Coordinator. The Coordinators will present the groups with an annual work agenda and will undertake to promote exchanges and collaborations among their members around the proposed joint tasks. The Coordinators of the WGs will be responsible for the dynamics of the call, selection and presentation of the works that apply for their meetings and will ensure that they favor their collective discussion; as well as its subsequent disclosure. The Coordinators are expected to propose and encourage the members of the WG to present initiatives that strengthen exchanges and joint work, inform and learn about the activities and updates that the field of knowledge of the sub-specialty has, as well as be interested for promoting and participating in academic events and producing the necessary dissemination of the results of their actions. The Coordinators must implement devices for permanent contact and dialogue among their members. Members who wish to apply as coordinators or vice-coordinators must be associated with the ALAIC, be up to date with their annuity, have participated in at least one congress prior to the one in which the election is held, have the endorsement of at least three members of the Association and present a work agenda for the WG. They must be present at the congress in which the election is held, except for reasons of force majeure duly founded and subject to ratification at the following congress if elected. Those who have completed their six-year mandate may remain for an extraordinary period of more than two years if there are no candidates to fill their positions and with the support of the group. Those who have been coordinators can apply for vice-coordinators and vice versa, up to a maximum of ten years adding both positions if they are elected.

Art. 10 (Creation and Renewal of GT's)

The GT's will be created and/or renewed by virtue of the proposals raised by the associates and their qualification will depend on the decision of the Association's Board of Directors, which will be endorsed by the General Assembly. The entity's Scientific Directorate will act as a coordination and liaison unit for the various GTs. The creation or request for renewal of the GT's will be submitted to the Scientific Directorate, which will be in charge of appointing a Commission that issues an opinion regarding the relevance, convenience and feasibility of accepting the proposal. That opinion will remain at the disposal of the ALAIC Board of Directors, which will define a position that will later be endorsed by the General Assembly.

La creación o renovación de los GT’s deberá justificarse en virtud de las demandas de conocimiento generadas en el campo y se formulará atendiendo a los siguientes criterios:

a) Que la propuesta elevada no se sobreponga a la de los GT’s existentes.

b) Que la temática caracterice a una línea de investigación monotemática o multitemática convergente al campo de la comunicación.

c) Que la propuesta esté acompañada de Título, perfil del GT, objetivos y justificativa, así como del aval interesado de al menos diez investigadores, de los cuales cinco deberán ser asociados de ALAIC que representen al menos a dos Capítulos Regionales de la entidad. La propuesta contendrá también el currículum vitae del socio proponente.

Aceptada una propuesta de creación o renovación de un GT, el Consejo Directivo de ALAIC designará un Coordinador interino que en oportunidad de celebrarse la primera actuación del Grupo promoverá la elección de sus Coordinadores titulares. Este Coordinador interino deberá presentar también una agenda de trabajo que contemple el período de su actuación hasta la designación de los Coordinadores Titulares elegidos por los miembros del GT.

Art. 11

Any aspect or situation not contemplated in these Regulations will be resolved by the Board of Directors of the Association according to the suggestions made by the Scientific Directorate of the entity.

Art. 12 (Transitional provision)

To adapt the current ALAIC WGs to the standards proposed in these Regulations as well as to constitute new WGs, the Scientific Directorate designated as a result of the next election act of the Association will appoint the ad hoc Commission referred to in Art. 8 of this Regulation. This Commission will define a work schedule and carry out its tasks with a view to facilitating the WGs to operate according to these Regulations for the ALAIC 2010 Congress.

IV - Organization of Congresses and Seminars
Art. 13

The ALAIC periodically celebrates an international Congress and Seminar. The Congress addresses as a central theme a specialized issue of regional interest and that corresponds to the situation, while the Seminar deals with aspects concerning communication research itself. Both activities are organized in coordination with Latin American universities and varying host countries so that everyone, at the time, is represented.

Art. 14

The Congress is held every two years and the Seminar too, but as an intermediate activity, between congresses.

Art. 15

The date of realization is defined in common agreement with the host University of each event.

Art. 16

The ALAIC leaves the search and acceptance of support in terms of auspices and patronage at the local and/or regional level to the discretion of the institutions hosting the event.

Art. 17

The powers and responsibilities of the Association are:

The choice of the central theme, of the sub-themes and of the respective exhibitors that will integrate the conferences and the central exhibitions, in conjunction with the University that will carry out the
The preparation of the preliminary version of the call for the congress and its dissemination on the Internet jointly with the University.
The academic and administrative coordination of all the work of the GT's (Congress) or the work tables (Seminar) as well as the presentation and debate sessions.
The coordination, by the Secretariat of the entity, of the reception of the inscriptions of the participants and of the payments of the respective taxes where appropriate.
Official contacts and invitations to invited exhibitors, together with the local organizing committee.
The preparation of the content of the folder, triptych and the final program to be delivered in due time to the local organizing committee, jointly with the host University.

Art. 18

In turn, the attributions and responsibilities of the local promoting/producing University are:

The assembly of the entire physical infrastructure (room for the installation of the Secretariat for the occasion of the event, auditorium for the plenary sessions and classrooms or mini-auditoriums for the GT's or work tables) and supports such as audiovisual resources, data-show , computer, stationery.
The creation of the logo and visual identity of the event.
The graphic production of printed materials (poster, triptych and folder) of the event and the final official program.
The creation of a special page of the event on the Internet on the University's site in coordination with the Association's site.
The contacts and invitations for the exhibitors of the conferences and exhibitions, together with the Presidency of the ALAIC.
The provision of material (folders, pens, notebooks, signage boards, leaflets, folders, programs, certificates, informative material in the form of bulletins or newspapers, etc.).
The logos of the event, of the ALAIC and of the University will appear on all the material.
The creation/art of the event logo will be done by the local team and will be approved by the Association's board of directors.
Obtaining financial resources to sponsor:-Air tickets, transfers, lodging and meals for special guests (conference speakers, panels and members of the ALAIC Board of Directors and Secretariat).
Lodging and food for the Coordinators of the GT's or ALAIC work tables during the event period.
A fraternization meal or cocktail for the special guests and the coordinators of the GT's or tables of
Air tickets, transfers, lodging and meals for special guests (conference speakers, panels and members of the ALAIC Board of Directors and Secretariat).
Lodging and food for the Coordinators of the GT's or ALAIC work tables during the event period.
A fraternization meal or cocktail for the special guests and the coordinators of the GT's or work tables.
The production of the CD-ROM with the papers of the GT's or work tables to be distributed in the folders of the participants and the edition and printing of the memory book with the main contributions of the exhibitors of the conferences and exhibitions of the corresponding central theme .
Attention to various aspects, such as water, coffee, soft drinks, main table arrangements, etc., during the days of the event.
The provision of the necessary human-administrative resources: protocol, security, interns, maintenance technicians, etc.
Internal transportation (airport-hotel, hotel-location of the event, of the special guests and of the Coordinators of the GT's or work tables).

Art. 19

The ALAIC and the host University will sign an agreement that clearly indicates the powers and responsibilities mentioned and that establishes the distribution in equal parts (50%) of the income received from registrations after the organization costs have been covered. and realization of the respective event.

V - Submission of Papers for Congresses and Seminars
Art. 20

All those who carry out teaching, research, linking or extension tasks in areas and topics related to Communication Sciences and who are working on topics of Latin American interest may participate in the ALAIC Congresses or Seminars.

Art. 21

Each speaker may only participate in one Thematic Group (GT), since the purpose of the Association is to encourage concentrated research nuclei.

Art. 22

Those interested in presenting papers must pre-register on the ALAIC website and send the text of their presentation —in Spanish or Portuguese— to the email account of the corresponding WG Coordinator with a copy to the General Coordination of the Congress or Seminar , within the stipulated dates.

Art. 23

The evaluation of the works will be in charge of each GT Coordination, who will have autonomy to form an evaluation committee, in case it considers it necessary. The GT's Coordinations will schedule the respective debate sessions with the works that are approved.

Art. 24

The programming of each GT will include the following data:

Name of the Thematic Group
Name and email address of the Coordinator
Subtopic name per session
Identification of the author or author of each work: name, university, country, academic title, email.
Identification of each work: title, abstract, keywords and complete paper.

Art. 25

The General Coordination of the Congress or Seminar will publish the general program as well as the list of all accepted papers on the Association's website.

Art. 26

For submission, papers must adhere to the following style rules:

The text must be unpublished and present advances or research results.
The text may not exceed 15 pages, including the bibliography, and must present at the beginning the title, name of the author, institution to which he/she is linked and email, as well as a summary of 600 characters (with spaces) and three keywords.
It must be written in Word for Windows (or compatible), size 12, Times New Roman font, with 1.5 line spacing.
The graphics that eventually accompany the work will be sent in another file indicating the program in which they were made.
Citations containing up to three lines must be included in the body of the text and their references will be placed in parentheses in the author's last name, year and page system.
Both the abstract and those citations that exceed three lines should be written in size 11, with single line spacing.
The bibliography should be placed at the end of the text, in the same font and body of the text, with single line spacing.
The footnotes will go in body 9, with single line spacing.
The TAB key will be used for margin or paragraphs.
The names of the files must contain the surname and first name of the author of the paper.
The author assigns to ALAIC the publication rights of the submitted texts.

VI - The call for and conduct of elections
Art. 27

Ninety days before the elections are held, the Association, through an Electoral Committee formed for this purpose and made up of prominent members of the academic community, will summon all full members of the organization to participate in the corresponding electoral process in accordance with the following bases general:

1. Any individual full member with two years of seniority may be a candidate or may be nominated for any of the positions of the new Board of Directors.

2. All full members (individual and institutional) will have the right to cast their votes, either in person or remotely, as long as they also observe the above condition and are up to date in fulfilling their duties as members.

3. Candidacies for the Presidency, Vice-Presidency and the four Directorates provided for by the Statute must be submitted in writing to the Electoral Committee with the corresponding description of their work program for the respective period, which will be registered in the postulates and purposes of the institution. These nominations must be accompanied by a declaration of commitment and the summarized curriculum vitae of the candidates.

4. The applications must be sent to the electronic addresses of the members of the Electoral Committee up to one month before the elections are held.

5. Voting will take place both in person and electronically. In the first case, the full members present at the corresponding general assembly may cast their votes in the ballot boxes provided for this purpose; in the second, they will be able to cast their vote via email sent to the addresses of the three members of the Electoral Committee up to four days before the assembly takes place.

6. The Electoral Committee will add the votes received electronically and those deposited in person during the election in the assembly and, together with the ALAIC Secretariat, will verify their validity and non-repetition; then it will make known to the assembly itself the results of said computation. The assembly, in use of its attributions, will validate the votes, will proclaim the winning candidates and will give possession to the new Board of Directors.

Art. 28

The publication of the call will necessarily be accompanied by a precise electoral calendar that summarizes the stages of the process and specifically indicates the corresponding dates.

VII - About the Latin American Journal of Communication Sciences and the submission of articles for it.
Art. 29

The magazine has the following objectives:

Promote the identity and actions of ALAIC and the integration, promotion and strengthening of the scientific production of the communication academic community of Latin America.
Disseminate this wealth in scientific production in the area at the Latin American level.
Generate dialogues at different levels (researchers, students, students, students, researchers, researchers, researchers, professionals) to promote the creation of innovative ideas and strengthen the field.
Democratize the scientific knowledge generated in ALAIC's postgraduate and GT courses.
Strengthen the studies of the School of Communication of Latin America.

Art. 30

Its readership is all researchers, professors, university students and graduate students, independent professionals interested in finding the information area a privileged forum for reflection and action in the field of communication sciences.

Art. 31

The magazine is dedicated to the publication of scientific articles with important news about what is known about the subject; that show in an original way how to achieve known or habitual results or actions, with methodologies of different currents, although that interest is specific to each medium; that are described in an understandable way for a researcher who works with the topic or topics related to the purposes, starting points, methodology and results of the work.

Art. 32

The journal will have an editorial board. Its function will be the review, analysis and evaluation of the articles to be published. It will consist of the President of the Editorial Council (President of ALAIC and the General Editor of the magazine), as well as Latin American researchers from different countries and foreigners who are interested in Latin American communication studies.

Art. 33

The works must be original and unpublished. It may contain proposals, conclusions, methods, interpretations, developments, etc. contributing both to science and to society at all levels, to solve problems and the transmission of experiences to share.

Art. 34

The presentation of a work implies that it has not been published or is under review and will not be sent to another journal to receive a possible negative judgment of the corresponding arbitration.

Art. 35

The work will be brought to trial. The evaluation will be carried out by experts on the subject, the members of the Editorial Board or the Board of Honor, preserving the anonymity of the same. Entries may be accepted in full, accepted under restrictions, or denied. In case of requiring modifications for its eventual acceptance, it will be sent to the authors. If to modify in a form acceptable to the criteria of the Editorial Board, it will be final and the date of acceptance will be finalized.

Art. 36

The ideas, investigations, opinions, etc., presented by the authors are their sole responsibility, but due care will be taken in a way that is compatible with the dignity, prestige and interests of the journal and the institution to which they belong. which belongs (ALAIC). It will be understood that the publication of the work was approved by all the authors and institutions in which they operate.

Art. 37

The authors are aware that, once accepted for publication, the copyright of the article, including all reproduction rights or part thereof in any form, can only be offered to the Journal.

Art. 38

Only productions written in accordance with current standards and that have been approved by the Editorial Board will be published.

Art. 39

The management will establish the characteristics of the content of each issue. This may be focused on a single theme or include works devoted to various themes.

Art. 40

The magazine will be published in Spanish and Portuguese, two volumes per year. Each article will have the number of its pages arranged in sequence within each volume. This way published articles can be cited like those published in other print journals.

Art. 41

The articles submitted to the journal can belong to any of the categories listed below: scientific papers, articles, interviews, studies, postgraduate programs in communication, reading, books, magazines, news.

Art. 42

The texts of scientific papers, articles, interviews and studies must have a maximum length of 9 pages of A4 size (21.0 cm x 29.7 cm), Times New Roman (or similar) and 12 body, single spacing. Articles must be formatted with capital only the first letters or titles without margins or indents from the end of the style, in order to obtain a graphic unit for all posts, which will be determined by the editors. In practice, the text size is about 33,000 characters (with spaces), including title, biographical review of the author(s) with 4 × 4 image (high resolution), abstract, keywords, text, illustrations , bibliographic references and annexes.

The texts of books and news must have a maximum length of 2.5 pages with the same characteristics of the font and body. In practice, this corresponds to approximately 9,000 characters (including spaces).

The works must be presented in two printed copies with optimal quality, and another scanned copy, in text format, that is, the extension txt. If the sent document contains the usual format of any of the versions of Word for Windows, for example with .doc, this file must be saved as a single text. This option can be selected using the Save As option on the File menu. Graphics and images should have their place indicated in the work. Subtitles or legends must be listed at the end of the work.

Art. 43

All jobs must have the following information:

Name and surname (s) author (s): in the case of dealing with more than one author, indicate who is responsible for receiving mail.
Institution of each author (optional: link data to the institution's site).
Address – Postal code – City – Country.
E-mail / telephone and fax of the responsible author.
Brief biographical note of the author(s) that does not exceed eight (8) lines and the e-mail address of their home page (optional).

Art. 44

In addition, all the work must be based on a summary or introduction in Spanish and English, which may not exceed eight (8) lines.

Titles and subtitles must be numbered using the Arabic number system (1, 2, 3, …), in order to facilitate editing.
In-text citations must be cited and must often be specified between the author/s/surname/s, this year's edition of the work from which the citation is taken, and the page on which it appears.
Notes should be numbered automatically. It is recommended that the notes are brief.
Bibliographical references (References) should be arranged in alphabetical order also after the work.
Images/photos/graphics must be numbered and come with matching captions, separate from the text, on good quality prints (photos, color and laser printing, color copies, etc.) to be scanned.

VIII - Management of the website
Art. 45

This section sets forth the purposes and procedures that must be observed to publish information online of institutional interest of the ALAIC. Information of institutional interest shall be understood as all information that expresses or contributes to achieving the objectives of the Association that is disseminated on the Internet or any other of the new digital media.

Art. 46

The architecture of the website and the corresponding graphic image design, as well as the structure, content and management of the Association's online information will be defined and supervised by the Board of Directors through the Communications Department and in operational terms they will be charge of specialized technical personnel.

Art. 47

The website and related digital media will basically serve to guarantee a high-quality web presence for ALAIC, to offer administration, information, documentation, interrelation, communication, dissemination services and to facilitate other processes of institutional life such as registration of associates, payment of annuities, registration to events, presentation of proposals or inter-institutional linkage.

Art. 48

The website will have its own Internet domain and will provide special services to associates such as privileged access (with password) to selected materials, institutional email accounts, social networks, blogs or others that may be created in the future. Its contents will be published in Spanish and/or Portuguese.

Art. 49

All digital information that the ALAIC Board of Directors considers to be of institutional interest must be published through the available online information services. The contributions of informative content may come from the directive and advisory bodies of the Association, from the Co-coordination of Thematic Groups, from the associates and from related institutions.

Art. 50

The ALAIC Board of Directors will determine if any content can be considered contrary to the ALAIC Statutes, and may proceed to remove it from the online institutional information services. If the information intended to be disclosed through the online institutional services is associated with commercial purposes, it must be evaluated and, if applicable, authorized by the Board of Directors.

Art. 51

The Board of Directors may authorize the creation of websites and online services subordinate to the institutional website, such as, for example, the sites or blogs of the Thematic Groups, for which it will facilitate the offering of online training and advisory services. In the elections to renew the Board of Directors of the Association, links to websites, blogs, social networks or online resources developed by the candidates or forms may be extended.

Art. 52

All the ALAIC's online institutional services must include the necessary sections to publish all the information related to announcements or messages from the Working Groups. The same criterion will be applied to publish all the information related to the academic, teaching, outreach, extension and research activities of institutions considered related to the purposes pursued by the Association.

Art. 53

The Board of Directors and the other management bodies may request changes or corrections to the information displayed on the ALAIC website. These modifications will include the removal of information that is considered outdated.

Art. 54

The Co-coordinations of the Thematic Groups will be responsible for sending all the information of institutional interest that they intend to publish in the sections that correspond to their respective areas on the Association's website. Likewise, they will be directly responsible for the content, relevance and updating of all the information that is published in the sections assigned to their respective WGs in any of the ALAIC's online institutional media.

Art. 55

The technical managers of the site will not carry out information capture tasks and will only publish on the Internet the information they receive from the governing bodies or through the GTs in some digital format. The Co-coordinators of these groups, when applicable, will be in charge of providing the images that will illustrate the information of their areas. The information must observe impeccable writing and spelling, as well as precision and truthfulness. If they decide to use images —whether photographs or illustrations— they must take care of their clarity and intelligibility to guarantee the cleanliness of the design and the adequate presentation of the information. For a fast deployment of the ALAIC site, it is recommended that the weight of the publishable information, including animations and programming, does not exceed 100 k.

April 2018